Personal Assistant

Hiscox Underwriting Group Services Ltd (HUGS) • Full-time • London - 22 Bishopsgate, United Kingdom • 1w ago

Job Type:

Permanent

Build a brilliant future with Hiscox

About Hiscox UK

Hiscox UK is a leading brand in the insurance market, recognised as setting the standards others try to emulate. We consistently deliver strong growth and exceptional returns, recruiting only the very best and empowering them to deliver. We are known for insuring the homes of the rich and famous through to the most innovative technology companies. Our customers are diverse and unique and are only united by our ability to provide specialist insurance tailored to their needs.

About the Role:

The role supports the Chief Underwriting Officer (CUO), Hiscox UK and two Underwriting Managers.

Key responsibilities:

Providing PA support to the UK CUO and two underwriting managers
Complex diary management, arranging and prioritising appointments, organising internal and external meetings, ensuring time has been allocated in the diaries for meeting preparation, board report writing and other important deadlines
Extensive travel and accommodation arrangements (UK and International)
Handling confidential and sensitive information
Co-ordination of monthly and quarterly meetings: preparing the agendas, collating and sending papers, taking minutes/actions and distributing them in a timely manner afterwards
User admin for systems such as Experian and Technical Underwriting Guide
Assistance with the annual financial planning. Using Marketplace for raising purchase orders and processing invoices
Coordination and running of the weekly Technical Training sessions
Onboarding process for new starters, including induction plans, travel arrangements, IT set up and equipment order
Preparing and submitting personal expenses
Absence and holiday monitoring
Providing holiday cover support for other PAs

Person specification:

Proven experience as a PA providing support within a professional environment
Educated to A-Level or equivalent
Advanced working knowledge of Microsoft Word, Excel, Outlook and PowerPoint
Efficient, proactive, resilient with a ‘can-do’ attitude; takes initiative and makes things happen
Able to plan ahead and make accurate judgement calls on prioritising work tasks and multi-task
Able to make decisions – but know when to ask for assistance
Excellent attention to detail, organisation and co-ordination skills
Works well and delivers under pressure
Customer focussed who builds strong working relationships both internally and externally
Must have a confident and friendly manner
Well-presented and professional

Diversity and flexible working at Hiscox

At Hiscox we care about our people. We hire the best people for the job and we’re committed to diversity and creating a truly inclusive culture, which we believe drives success. We also understand that working life doesn’t always have to be ‘nine to five’ and we support flexible working wherever we can. No promises, but please chat to our resourcing team about the flexibility we could offer for this role.

Work with amazing people and be part of a unique culture

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